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NOTICE OF PRIVACY PRACTICES



PURPOSE

To protect the privacy, use and disclosure of protected health information.

 

POLICY

The privacy practices of the Agency are clearly delineated in the Notice of Privacy Practices which was developed and is used in accordance with Federal requirements.

 

PROCEDURE

A.  The privacy practices of Agency are described in the Notice of Privacy Practices.

B.  The privacy practices and requirements of Agency are further detailed in the Agency’s privacy policies and procedures.

C.  The Notice of Privacy Practices is given to all patients no later than the date of the first service delivers.

D.  A good faith effort is made to obtain written acknowledgement of the patient’s receipt of the Agency Notice of Privacy Practices.

E.  When written acknowledgement of the patient’s receipt of the Notice cannot be obtained, there is documentation to explain efforts made to obtain it and the reason(s) why it was not obtained.

F.   The Notice of Privacy Practices is available to anyone who requests it.

G.  The Notice of Privacy Practices will be revised as needed to reflect any changes in Agency’s privacy practices.   Revisions to the Notice will not be implemented prior to the effective date of the revised Notice.

H.  When revisions to the Notices of Privacy Practices are necessary, all current patients, employees, and Business Associates will receive a revised copy with notation of the changes made.

I.  The Privacy Official retains copies of the original Notice of Privacy

J.     All employees and Business Associates of the Agency are required to adhere to the privacy practices as detailed in the Notice of Privacy Practices, privacy policies and procedures and business associate contracts.

K.  Violations of the Agency’s privacy practices will result in disciplinary action up to and including termination of employment or contracts.

L.  Agency shall post the Notice in a clear and prominent location for each service delivery site.

M. The Notice of Privacy Practices is prominently displayed and available electronically on the company Web site at http//www.achcares.com.

N. The Notice of Privacy Practices is reproduced in the Employee Handbook and is reviewed with all current employees annually and with all new employees during their orientation